The Convention dated as of October 05th, 1961, which purpose is Abolishing the Requirement of Legalisation for Foreign Public Documents, entered in force in the external legal system

 

Apostille Convention - entry in force in the legal external side

 

We notify you that since August 14th, 2016, the Convention dated as of October 05th, 1961, which purpose is Abolishing the Requirement of Legalisation for Foreign Public Documents, entered in force in the external legal system. (Brazilian Decree No. 8.660, of January 29th, 2016 "The Hague Apostille Convention"). This means that nowadays the “consularization” of foreign public documents is no longer required for the countries and states that signed The Hague Apostille Convention. For the remaining countries, that have not signed this Convention, the “consularization” will still be required to certify the document. 

 

Furthermore, it is important to verify if the home country or the country of destination of the public document has ratified this Convention. The full list of signatories is available on the following website: <https://www.hcch.net/en/instruments/conventions/status-table/?cid=41>. We remark that no signatory country had any objection against Brazil’s adherence.

 

Moreover, for the purposes of this Convention, the following are deemed to be public documents: a) documents emanating from an authority or an official connected with the courts or tribunals of the State, including those emanating from a public prosecutor, a clerk of a court or a process-server ("huissier de justice"); b) administrative documents; c) notarial acts; d) official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures.

 

Each signatory country has designated a competent authority for affixing an Apostille, then it is recommended to verify in a case by case basis the specific procedures to obtain the Apostille. In Brazil, the competent authorities for affixing an Apostille on the public records, are the following: (i) General Justice Offices (“Corregedorias Gerais de Justiça”) and (ii) the Head Judges of the jurisdiction of the remaining court units, cities and subsections, regarding documents of Judiciary interest; and the notary officers regarding the remaining documents, within their existing responsibilities (6th article of Resolution No. 228/2016 of the National Justice Council).

 

Moreover, we drafted the list below with the competent authorities for the signatory countries with which GTLAWYERS usually works:

 

 

 

Country

Competent authority 

 

Cost per document

Address

Contact information

Norway 

Notary public at The County Governors.

 

 

 

Royal Norwegian Ministry of Foreign Affairs.

No charge

 

 

 

No charge

https://assets.hcch.net/upload/auth12_no.pdf 

 

 

 

Ministry of Foreign Affairs, 7. juni-plassen / Victoria Terrasse

PO box 8114 Dep, 0032 OSLO, Norway

https://assets.hcch.net/upload/auth12_no.pdf 

 

 

 

Tel.: +47 22 24 36 00

Mail: post@mfa.no

Belgium

Federal Public Service Foreign Affairs.

€ 20

Rue des Petits Carmes 27, 1000 BRUSSELS, Belgique

Tel. : +32 (2) 501 32 00

Mail: legalisation.ae@diplobel.fed.be

British Virgin Islands 

Notary public at Government House.

British Virgin Islands, Government House, Road Town, Tortola, British Virgin Islands.

Tel. : +1 (284) 494 2345 / +1 (284) 494 2370 

Mails: bvigovernor@gov.vg registrar@bvigovernment.org

China (Hong Kong)

Registrar of the High Court.

$125 HKD currency (aprox. USD$16)

The Registrar High Court, Room LG115, LG1, 

High Court Building, 38 Queensway, Hong Kong

Tel. : +852 2825 422

Mail:

apostilleserviceenquiry@judiciary.gov.hk

Italy

In the case of judicial documents, civil status documents and notarial acts: 

the public prosecutor at the courts in the jurisdiction in which the documents were issued;

 

In the case of all other administrative documents provided for in the Convention: 

the prefect with territorial competence, for the Valle d'Aosta the President of the Region, and for the provinces of Trente and Bolzano the Government Commissioner.  

No information available

Luxembourg

Passport office, visa and legalization of the Ministry of Foreign Affairs.

€ 20

Ministère des Affaires Etrangères et de l'Immigration, (Bureau des Passeports, Visas et Légalisations), 43, boulevard Roosevelt, L-2450 LUXEMBOURG

 

Tel.: (+352) 247-88300

Mail: service.legalisation@mae.etat.lu

 

Norway 

 

Notary public at The County Governors.

 

 

Royal Norwegian Ministry of Foreign Affairs.

No charge

 

 

 

No charge

https://assets.hcch.net/upload/auth12_no.pdf 

 

 

Ministry of Foreign Affairs, 7. juni-plassen /Victoria Terrasse, PO box 8114 Dep.,0032 OSLO, Norway

https://assets.hcch.net/upload/auth12_no.pdf 

 

 

Tel. : +47 22 24 36 00

Mail: post@mfa.no

 

United Kingdom 

Notary public at Foreign and Commonwealth Office

The Legalization Office. 

 

Postal Service at Milton Keynes: £30. 

Premium Service in Central London: Business customers also have access to our premium business service in Central London and are charged £75.

The Legalisation Office, Foreign and Commonwealth Office, P.O. Box 6255, MILTON KEYNES MK10 1XX, United Kingdom

 

Tel. : +44 3700 002 244

Mail: legalisationenquiries@fco.gov.uk

 

USA

The U.S. Department of State Authentication Office affixes apostilles to documents issued by Federal agencies of the United States.

 

 

 

 

The Clerks and Deputy Clerks of the Federal Courts of the United States 

 

 

 

 

 

Public documents issued by U.S. states, the District of Columbia and other U.S 

$8.00

 

 

 

 

 

 

 

 

The fees charged by individual U.S. states vary, ranging from US$3 to US$20.

 

 

 

The fees charged by individual U.S. states vary, ranging from US$3 to US$20.

Authentication Officer, Acting Authentication Officer and Assistant Authentication Officer, United States Department of State, 518 23rd Street N.W., WASHINGTON, DC 20520, United States of America

 

 

https://www.hcch.net/en/states/authorities/details3/?aid=353 

 

 

 

 

https://www.hcch.net/en/states/authorities/details3/?aid=353 

For other signatory countries, it can be verified at the following website: https://www.hcch.net/en/instruments/conventions/authorities1/?cid=41. 

 

Finally, we inform that there is a specific agreement entered into between France and Brazil, regarding the consularization exemption for the public records (Document emanating from a Court, public prosecutor, clerk of a court or a process-server; notarial acts; administrative documents; civil acts; official certificates, such as, registration, visas; and signature authentications affixed to a private document – Brazilian Decree No. 3.598/200 and French Decree No. 2000-940, both from September 18th, 2000 –).

 

We remain at your disposal for any further clarification.

 

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